wip

ops-email-management

Managing email accounts and maintenance procedures across multiple domains and organizations.

Context: Need a regular process to keep email accounts clean, secure, and organized across multiple domains.

External References:

Security Review:

Review recent account activity
- Check Google Account Activity
- Look for suspicious sign-ins or devices
Update passwords (quarterly)
- Use password manager
- Update in cat2net users
Review connected apps
- Google Account Permissions
- Remove unused third-party access

Storage Management:

Check storage usage
- Google One Storage
- Target: Keep under 80% capacity
Clean up large emails
- Search: has:attachment larger:10M
- Archive or delete old attachments
Empty trash and spam
- Trash auto-deletes after 30 days
- Spam auto-deletes after 30 days

Organization:

Process inbox to zero (or near-zero)
- Archive processed emails
- Delete unnecessary emails
- Create/update labels as needed
Review filters and rules
- Gmail Filters
- Update or remove outdated filters
Update email signatures
- Keep contact info current
- Check across all accounts

Personal Accounts:

Business/Client Accounts:

Every 3 months:

Schedule: